Thank you for the time you have given to Name of Company.New recruits are usually hired for a specific period of probation, which can be extended at the discretion of the company. However, I wish you success in your future endeavors. I am sorry you did not take advantage of the support and help we gave you to make your employment a success. You may speak freely during this meeting. You will get your final paycheck at that time and sign some termination documents. I request that you return your mobile phone and laptop to your immediate supervisor, and attend an exit interview at 3pm on DATE at my office. We have decided that you have not fulfilled the conditions of employment because of your lack of enthusiasm for the job, not fulfilling the tasks given you and not showing the skills in computer programming that you claimed on your resume.ДЄccording to the terms and conditions of the probation letter that you signed, the company may terminate you with 48-hours notice within the six-month probation period. This letter is formal notice that your probation period with Name of Company is being terminated effective on DATE. It is a formal business letter that may be delivered by hand or sent by certified mail. It merely shows that the job did not work out.Д«elow is a sample probation termination letter. вЂ‹Terminating an employee at the end of a probation period is not a black mark for the employee. If the facts are clearly presented, it will help prevent the employee from making a future wrongful dismissal claim. To avoid this, the letter should only state facts and not scold or criticize the employee. It is important that termination letters are not inflammatory. The letter should clearly state when the last paycheck would be given and what items the employee needs to return to the company such as phone, computer, keys or security card. The human resource person or employer should schedule a meeting with the employee to review the performance evaluation report and point out how the employeeвЂ™s behavior fell short of the companyвЂ™s expectations. The employee should be asked to sign the checklist. With a list of infractions, the employer will be able to explain clearly why the employee is being terminated. Any pertinent sections of the probationary guidelines should be highlighted.ДЇor example, if the guidelines state that the employee must be on time to work and he or she has been late more often than not, it is a clear infraction of the terms of employment. The person writing the letter should outline the substandard parts and make a list of the reasons the employee is not fulfilling the requirements.ДЇor example, a person who works in sales may include poor customer service skills or lack of sales. It should give an accurate account of the employeeвЂ™s strengths and weaknesses in the job. This will give details and facts about the employeeвЂ™s performance during the probation period. The employee should which actions on his or her part could lead to termination during the probation period.Д«efore writing the probation termination letter, the employer or human resource person should review the employeeвЂ™s evaluation report. The employer may ask the new employee to sign the checklist every week to indicate that he or she understands the terms. вЂ‹The human resource person may meet the new employee regularly to go over a list of expectations, so the employee knows exactly where he or she stands in relation to the job. The employer must make sure that the expectations it has for an employee are very clear. The probation time may be from 30 days to six months, and during that time, the employer will usually make every attempt to help a new employee adjust to the new job. It can protect the human resource person from employing an unsatisfactory person and will protect the company from any legal liability from an unsuitable person. вЂ‹ It is very important for any business that has a probation period for new hires to have a legal probationary agreement. вЂ‹If the company wants to dismiss the employee during the probationary period, the employer will send a probation termination letter to the new employee to inform him or her that the employment has ended. The new employee will sign a copy of the guidelines to prove he or she understands the conditions of the probation. вЂ‹The guidelines will include a termination process. Most companies and institutions offer guidelines for the probationary period, that the new employee must follow. It is very common in most jobs for there to be a probationary period during which the employer reviews the new employeeвЂ™s skills, abilities and attitude to determine if he or she is suitable for the job.

Extend probation period letter sample